1. Legal compliance
The Company will comply with the Act on the protection of personal information (hereinafter the “Personal information protection act”) and related guidelines regarding the handling of information relating to individual users.
2. Information collected from individual users during user registration
2.1. The Company collects the following information from individual users at the time of user registration.
(2) The name of the corporation or other organization to which it belongs (hereinafter the ” organization belong to”)
(3) Position in the organization belong to
(4) Email address and phone number
2.2. We will use the information listed in 2.1 for the following purposes.
(1) To provide necessary information for the Service
(2) To disclose and provide information to other corporations/organizations on the Service
(3) To announce events held by the Company and other services provided by the Company
(4) To conduct questionnaires regarding the Service and other services of the Company
3. Information collected from individual users when inquiring
3.1. We collect the following information from individual users when they make inquiries.
(2) Name of organization belong to
(3) Position in organization belong to
(4) Email address and phone number
3.2. The Company will use the information listed in 3.1. for the following purposes.
(1) To respond to inquiries received
(2) To announce events held by the Company and other services provided by the Company
(3) To conduct questionnaires regarding the Service and other services of the Company
4. Collection of search history and browsing history
The Company collects and stores personal user’s search history and browsing history on the Service. We will use these histories to analyze what kind of corporations/organizations the individual users belong to is interested in, and to introduce corporations that are suitable for that affiliated organization.
5. Use of Google Analytics
5.1. About Google Analytics
5.2. Purpose of using Google Analytics
When using Google Analytics, we receive statistical information from Google that analyzes the visit history of individual users. The Company uses such statistical information to understand trends in individual users’ interest in the Service and to improve the configuration and specifications of the Service.
5.3. Possibility of collecting personal information through the use of Google Analytics
We do not collect information that can identify individual users as specific individuals in conjunction with the use of Google Analytics. In addition, the statistical information provided by Google Inc. to the Company does not include information that can identify an individual user as a specific individual.
5.4. Google’s Policy, etc. regarding management of individual user information
[Link to Google policy explanation page]
[Link to Google Analytics Terms of Service]
6. Management of information about individual users
Regarding the information on individual users to be managed by the Company, the Company manages the information in accordance with the Personal information protection law and related guidelines, and conducts safety management in order to prevent incidents such as leakage, loss, and damage. Regarding information on individual users that falls under the Personal information protection law, we will respond to inquiries about the status of safety management at the following contact point without delay.
7. Procedures for Disclosure, etc. of retained personal data
7.1. Procedures for Disclosure, etc.
When you request or claim (hereinafter “claim”) notification of purpose of use, disclosure, correction/addition/deletion, suspension of use/erasure/suspension of provision to third parties of personal data held by individual users based on the Personal information protection law (hereinafter collectively “disclosure, etc.”)., please claim it by sending an e-mail to the contact below with the image data of the following documents. Claims for disclosure, etc. by other methods cannot be accepted.
7.1.1. In the case of a claim from the person himself/herself
A copy of a driver’s license, health insurance card, or other identification that can be used to identify the individual
7.1.2. In the case of a claim from an agent
All documents listed below
(a)Driver’s license in the name of the person, health insurance card, or other identification that can be used to identify the person
(b) A document that clarifies that you have been entrusted by the person (limited to those prepared by the person himself/herself).
[Contact point for claim] firstname.lastname@example.org
7.2. Matters to be stated in claims for disclosure, etc.
When claiming disclosure, etc., please write “Claim for Disclosure, etc. of retained personal data” in the subject of the e-mail, and then prepare the content of the e-mail as follows.
(a) Please write down your name and address.
(b) If the claim is made by an agent, please indicate the agent’s name and address.
(c) Please describe specifically what the claim is about.
(d) For disclosure claims, please specify specifically and clearly the scope of disclosure claimed.
(e) When claiming correction, addition, deletion, suspension of use, erasure, or suspension of provision to a third party, clearly state the details of the claim and the reason for the claim.
(f) When claiming disclosure, please indicate whether you would like the data to be disclosed by e-mail or in writing by post mail. In addition, even if you wish to disclose the data in writing by mail, we may disclose the data by e-mail if we judge that it is appropriate to disclose the data by e-mail.
(g) If there are any other items that the Company specifies specifically on the Service, please enter those items.
7.3. When it is possible to comply with procedures for disclosure, etc.
Even if a claim for disclosure, etc. is received, the Company may not be able to respond to your claim for disclosure, etc. in the cases that there is a flaw in the method of claim, the identity of the person or the agent cannot be confirmed, or it is impossible to respond to the claim due to a legal restriction. In that case, the Company will reply to you that we cannot respond to your claim.
8. Contact point for inquiries
Please direct any comments, consultations, complaints, or other inquiries regarding our handling of personal user information to the contact below.
9. Indications about the Company
Please refer to the following link.
10. Amendments to the Policy
When revising the Policy, we will announce the revision, revision date and revised contents on the Service.
11.1. GDPR Compliance
We will comply with the General Data Protection Regulation and the United Kingdom General Data Protection Regulation (hereinafter collectively “GDPR”), regarding the processing of information on individual users residing within the EEA. (hereinafter “EEA users”)
11.2. Basis for processing information about EEA users not in violation of GDPR
11.2.1. Information collected from EEA users during registration
The basis for not violating the GDPR regarding the handling of information collected from EEA users at the time of user registration (information listed in 2.1.) are as follows.
(a) The processing for the purpose to provide necessary information for the Service is necessary for the performance of the service provision contract and is justified on the basis of Article 6.1.(b) of the GDPR.
(b) Regarding handling for the purpose of disclosing information on the Service and providing information to other corporations, due to the nature of the Service for the purpose of matching between corporations/organizations, it is necessary for the performance of the service provision contract, and is therefore justified on the basis of GDPR Article 6.1.(b).
(c) Regarding the handling for the purpose of notifying the events held by the Company and other services provided by the Company, and the handling for the purpose of conducting questionnaires regarding the Service and other services of the Company, the handling even facilitates the use of the Service and constraints to the rights of EEA user’s privacy is limited. It is justified on the basis of GDPR Article 6.1.(f).
11.2.2. Information collected from EEA users when you contact us
The basis for not violating the GDPR regarding the handling of information (listed in 3.1.) collected from EEA users when making inquiries are as follows.
(a) The processing for the purpose of responding to your inquiry is necessary for the performance of the service provision contract and is justified on the basis of GDPR Article 6.1.(b).
(b) Regarding handling for the purpose of notifying events held by the Company and other services provided by the Company, and handling for the purpose of conducting questionnaires regarding the Service and other services of the Company, the handling facilitates the use of the Service and constraints to the rights of EEA user’s privacy is limited. It is justified on the basis of GDPR Article 6.1.(f).
11.2.3. Collection of search and browsing history
Regarding the collection of search history and browsing history, it is necessary for us to acquire useful information to introduce corporations/organizations that match the purpose of the service to the organization to which the EEA user belongs. Furthermore, the only disadvantage for EEA user that may arise is that the Company may guess interest in other corporations/organizations to the extent necessary for matching between corporations/organizations. Such collection is justified on the basis of GDPR Article 6.1.(f).
11.2.4. Use of Google Analytics
In conjunction with the use of Google Analytics, we may collect cookies stored on the device used by EEA users. We are justified on the basis of Article 6.1.(a) GDPR, as we have obtained the explicit consent of EEA users prior to collection of cookies.
11.3. Consequences of not providing information about EEA users
EEA users are not legally obligated to provide us with the information listed in the Policy, but if you do not provide us with such information, you may not be able to use the Service. However, even if you refuse to collect cookies associated with the use of Google Analytics, you can still use the Service.
11.4. How long we store information about EEA users
We store information about EEA users only for the period necessary to achieve the purposes of use set forth in the Policy.
11.5. Right of access (GDPR Article 15)
EEA users have the right to confirm with us whether we process information about them. In addition, when we are handling information about ourselves, we have the right to access certain information such as the purpose and category of the handling.
11.6. Right to correction or erasure (GDPR Articles 16 and 17)
EEA users have the right to have us rectify inaccurate information about them without undue delay (GDPR Article 16). In addition, if the EEA user no longer needs to handle information about himself/herself, if he/she withdraws consent to the information being handled on the basis of GDPR Article 6.1.(a), or if certain other requirements are met, has the right to have us erase that information without undue delay.
11.7. Right to restriction of processing (GDPR Article 18)
EEA users have the right to restrict our processing of their information if they doubt the accuracy of their information or if certain other requirements are met.
11.8. Right to object to processing (GDPR Article 21)
EEA users have the right to object to the processing of information about them if certain requirements are met.
11.9. Right to data portability (GDPR Article 20)
EEA users can, if they meet certain requirements, have information about themselves managed as a database structured, commonly used, and machine-readable format. EEA users may also transmit their personal data to other administrators without hindrance from us.
11.10. Our Contacts
The contact information for EEA users to contact us in order to assert the rights listed in 11.5. to 11.9. is as defined in “8. Contact point for inquiries” The procedures necessary for exercising these rights are the same as in “7.1. Procedures for Disclosure, etc.”, but please write down “Claims based on GDPR” in the subject of the e-mail.
11.11. Not be subject to automated decision-making (GDPR Article 22)
Our decision based solely on automated processing of EEA users’ personal data will not create legal effects or have any critical impact on EEA users.
11.12. Right to lodge a complaint with a supervisory authority
EEA users who object to our processing of personal data may file an objection with the supervisory authority of the EEA user’s place of residence, place of work or the GDPR member state where the violation occurred.